Privacy policy

1. Terms and Conditions for the use of the Website

By accessing and using the Website, you agree to the following terms and conditions:

The Website, including the contents as well as the selection and arrangement of the contents of each individual page or of the collection of the pages, are fully owned by Kitron.

You are allowed to use and to distribute necessary minor extracts from Kitron’s Website to provide direct linkage to the pages, or linkage by Internet search services, store extracts from Kitron’s Website on your computer and to print copies of them, for your personal non-commercial use only.

Any other kind of use, reproduction, translation, adaptation, arrangement, any other alteration, distribution or storage of this site in any form and by any means, in whole or in part, without the prior written permission of Kitron is prohibited.

Neither Kitron nor any of its subsidiaries accept liability for any direct, indirect, special, substantial, or other losses or damage of whatsoever kind arising from access to, or the use of Website or any information contained in it.

2. Privacy Policy

This Privacy Policy provides information to data subjects Kitron is in contact with in any way, including users of the Website, visitors on Kitron's premises and individuals acting as or on behalf of customers and suppliers (“data subject” or “you”), about Kitron’s processing of personal data, including which personal data we collect, why we process your personal data and your rights connected to the processing of the personal data.

2.1. DATA CONTROLLER FOR YOUR PERSONAL DATA

For the purpose of this Privacy Policy, Kitron (Kitron ASA, org. no [976 605 713 and subsidiaries*¹) are data controllers for the personal data provided by you when interacting with Kitron in any way or by publicly accessible sources or third parties such as service providers, partners, etc. . Kitron will only use your personal data for the purposes they were collected and as stipulated in this Privacy Policy. Kitron will process your personal data in accordance with applicable laws on privacy.

* Kitron AS, Kitron AB, Kitron UAB, Kitron GmbH, Kitron Sp.zo.o.

2.2. PERSONAL DATA, PURPOSE AND LEGAL BASIS FOR PROCESSING
Kitron process among others personal data relating to contact persons at its customers, service providers and business partners, potential candidates and others who contact Kitron or visits our webpage.
Kitron may process your personal data in connection with the following processing activities:

• Contractual relationship: In a contractual relationship between Kitron and individuals, personal data such as name and other contact information may be necessary to the execution or the performance of the contract (GDPR Article 6 (1) (b)), such as contact information and other personal data necessary to fulfill the contract.

• Contract management and business relationship: In connection with the administration and management of contracts with Kitron's customers, suppliers, business partners etc. and for business and partner relationship purposes, Kitron may process personal data such as contact information of contact persons at such customers, business partners, in addition to personal data contained in contracts, ongoing commercial correspondence, invoices, minutes of meeting etc. The legal basis is Kitron's legitimate interest in entering into business relationships, fulfil contracts and administrate such relationship (GDPR Article 6 (1) (f)).

• Visit to Kitron’s premises: Kitron may process your personal data, such as name, business, phone number, timing and duration of visits to our premises, as well as camera surveillance images when you enter/leave Kitron’s premises and an NDA between you and Kitron in connection with your visit to Kitron’s premises. The purpose of the processing is to ensure the security of our premises and employees in accordance with Kitron’s security strategy and prevent loss or damages to Kitron or Kitron’s property. The legitimate interests of Kitron, will constitute the legal basis for processing as a supplement to consent (GDPR Article 6 (1) (f) and (a)).

• Respond to inquiries: Kitron may process personal data in order to follow-up inquiries from potential candidates, website users, and others who contact Kitron. Kitron may process personal data such as contact information and other personal data provided in connection with the inquiry. The legal basis for such processing is Kitron's legitimate interest in providing support to answer and manage inquiries and other communication (GDPR Article 6 (1) (f)).

• Use of the Website: Kitron may process personal data about visitors to the Kitron's website. Kitron use cookies and other information gathering methods for system administration purposes to enhance the user experience and optimize the Website, where personal data as IP address and other information about your computer may be collected. The legal basis for such processing is Kitron's legitimate interest in maintaining the webpage, collect statistics and prevent actions that compromise the Website or other user’s personal data (GDPR Article 6 (1) (f)). You can read more about our use of cookies in Cookie Policy in section 3.

• Marketing, newsletters press releases and/or stock market announcements, etc.; If you have subscribed for marketing, our newsletter, press releases and/or stock market announcements we may process your name, e-mail address, other contact information etc. in order to submit such materials to you. Such processing is based on your consent (GDPR Article 6 (1) (a)). When subscribing to our newsletter, you are giving us consent to send you marketing information, you can unsubscribe at any time by following the link in each e-mail.

• Ensure compliance and legitimate interests: Kitron may also process personal data in order to comply with statutory obligations to which Kitron is subject, and to safeguard own or third parties’ legitimate interests, e.g. in relation to establishing a legal claim or preventing unauthorized access to or disclosure of personal data (GDPR Article 6 (1) (f)).

• Legal obligations: Kitron may process personal data due to legal obligations applicable to the operation of Kitron (GDPR Article 6 (1) (c)), such as accounting obligations.
Kitron may, on a case-by-case basis, process personal data for other purposes and rely on different legal grounds, such consent or legitimate interest or, in accordance with applicable data protection law, as set forth in an applicable privacy notice.

2.3. RECIPIENTS OF PERSONAL DATA

Your personal data will be disclosed to and processed by Kitron employees, who through their role are associated with the purpose of processing.
We do not sell, exchange, or otherwise share your personal information with any third party without your explicit consent. The exception is to the third parties that assist us in running this site, conducting our business, delivering our goods and services, as long as these parties treat the personal data in accordance with applicable laws on privacy, defined as contractual requirements in our data processing agreements. We will only disclose your personal data to third parties to the extent we have a legal basis for such disclosure.

2.4. YOUR RIGHTS

You have the right to demand your personal data deleted at any time. Upon such an inquiry, all your personal data will be deleted, unless statutory obligations or legitimate interests require continued storage. Anonymized information, i.e. information that cannot be linked to you, may be subject to continued storage.
If you want to exercise your right to:

I. get information about what personal data we have registered on you;
II. change or update the stored data and correct any errors in that data;
III. request that unnecessary data is erased;
IV. request information about your right to restrict processing or object to processing under certain circumstances; or
V. request information about your right to data portability, i.e. your right to obtain, reuse and transfer personal data provided to Kitron to another IT environment;
VI. withdraw your consent to the processing of personal data;

you should contact Kitron via the contact information stipulated below under section 2.11.

2.5. RETENTION PERIOD

We will retain your personal data for as long as it is necessary to fulfil the purposes for processing as defined above unless deleted earlier at your request.

The personal data in a job application will be deleted when the application procedure for the position in question has been deleted if you are not offered the position, unless you consent to that we retain the application for up to 12 months after the submittal for the purpose of offering you any future vacancies.

The IP address will only be stored for the duration of the visit on the Website and will thereafter be either deleted or anonymized.

The personal data provided by you when visiting Kitron’s premises is stored for as long it is necessary to fulfil the purposes as defined above, and maximum one year after your last visit.

Recordings from camera surveillance will be deleted within 7 days after the recordings have been made unless it is likely that the recordings will be handed over to the police in connection with the investigation of criminal offences or accidents. In such cases, Kitron can store the recordings for up to 30 days.

2.6. TRANSFER TO THIRD COUNTRY

The personal data we collect about you can be stored, processed, and transferred between all the countries in which we operate, to be used in accordance with this Privacy Policy. If we transfer your personal data to recipients outside the EU/EEA, we will take all necessary precautions to secure that your personal data is processed in accordance with applicable laws on personal data, including by entering into agreements securing a proper level of security and access.

2.7. PROTECTION OF YOUR DATA

We take the privacy rights of our users seriously and have taken reasonable steps to protect the user’s privacy, including physical, technical and organizational measures, to prevent loss, alterations, theft and unauthorized access to information stored and otherwise processed by Kitron.

2.8. THIRD PARTY WEBSITES AND SOCIAL MEDIA

The Website may include links to other third-party sites. These third-party sites have its own privacy policies that determine how the third-party site is operated and how personal data is collected and processed. If you submit personal information to any of these third-party sites, your information is governed by their privacy policies. We take no responsibility for such third-party sites, how they are operated and how they process your personal data. We recommend that you familiarize yourself with such third-party sites’ privacy policies and terms of use when visiting and using such sites.

When you "like" or join our LinkedIn page or other social media accounts, this will be shared with the relevant platform. The same applies to any activities on our social media accounts, such as content posted by you or posts that you like. The relevant social media platform has own privacy policies, in which you can find more information about the processing of personal data in relation to such social media platforms.

2.9. RIGHT TO LODGE COMPLAINT WITH A SUPERVISORY AUTHORITY

If you believe that our processing of your personal data infringes relevant data protection regulations, you are entitled to lodge a complaint with the supervisory authority of your habitual residence, place of work or place of the alleged infringement, or other relevant supervisory authority.

2.10. MODIFICATIONS TO THE PRIVACY POLICY

We reserve the right to modify this Privacy Policy from time to time. The most recent revision shall supersede any earlier versions. The current version of the Privacy Policy will be available at Kitron Privacy Policy page at all times. We will notify the user of any changes to the Privacy Policy that will require your consent.

2.11. QUESTIONS – CONTACT

If you have any questions relating to this Privacy Policy or want to exercise your rights in accordance with section 2.6, you should contact Kitron via the address dpr@kitron.com.

Last updated: 2021-04-16 by Selmer Last updated by Kitron: 25.5.2021

3. Cookie Policy

Kitron uses cookies and other information gathering methods to enhance the user experience and optimize the Website. This Cookie Policy provides information on the cookies used on the Website, and how and why Kitron uses the information collected by cookies.

3.1. THE INFORMATION WE COLLECT FROM YOU BY USING COOKIES

Examples of information collected through the use of cookies are browser information and your activities while on the Website, such as IP-address, what third party sites that connects you to the Website, the search words you use while at the Website, the specific sites you visit at the Website and the date and duration of the visit.

As a visitor on our Website/platform, you will as a main rule remain anonymous. Note however that you will be authenticated and that playthrough data for all content elements will be processed. Further, location data is stored for the purpose of optimizing the portal experience. The location data is never linked to the user data.

3.2. HOW AND WHY DOES KITRON USE THE INFORMATION?

Kitron collects this information for statistical purposes only, for instance to improve the content and the services provided to the users, and to customize the Website in accordance with the customer’s needs. Cookies may also improve the Website’s functionality upon your next visit to the Website.

3.3. HOW TO AVOID COOKIES

In order to detect and delete cookies, you can change the settings in your browser. The ”Help” function of your browser can help you configure your browser to prevent cookies or delete existing cookies. You can also learn how to block all new cookies on your browser and which configuration steps are required to receive a notification about new cookies. However, please note that if you choose not to accept cookies, you may not be granted access to all functionality on the Website.

3.4. THE COOKIES WE USE

Kitron currently uses the following cookies:

COOKIE NAME	PURPOSE OF THE COOKIE?	WHAT DATA DOES THE COOKIE COLLECT?	IS IT A SESSION OR PERSISTENT COOKIE?	WHAT IS THE LIFESPAN OF THE COOKIE?
Website CMS generated cookies	Use of basic CMS generated content features needed to ensure browsing quality	Browsing session ID and website logged user data	Both	Up to 24 months

Please be advised that the above list and this Policy can be subject to change. The Cookie Policy will show the current list at all times. We recommend that you check the Cookie Policy from time to time, to keep up to date with the current Policy and list of cookies.

3.5. MODIFICATIONS TO THIS POLICY OR THE COOKIES USED BY KITRON

Kitron reserves the right to modify this Cookie Policy from time to time. The most recent revision shall supersede any earlier versions. The current version of the Cookie Policy will be available at the Kitron Website. Kitron will notify you of any changes to the Cookie Policy that will require your consent.

Please be advised that continued use of the Website following the posting of any changes of the Policy shall constitute acceptance of such changes. Changes that require your consent will be disclosed through notifications in the Website.

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